Blaengwrach Community Council

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Minutes November 2016 to March 2017

Published: 10th May 2017

Minutes of the Ordinary Meeting held on

Thursday 10th November 2016 at 6.30 p.m.

 

Present: C Pavett (Chairperson), A Price (Deputy Chair), G Harries, J Price, C Edwards, C Harries, P Richards, S Whitrow

Clerk: D Roberts

Cllr Pavett congratulated both Cllr Edwards and Cllr Richards on their success in the recent election and welcomed Cllr Richards to Blaengwrach Community Council.

550/16 Apologies: M Aveyard

551/16 Declaration of Interest.

Cllr Edwards declared an interest due to her County Borough Council status.

552/16 Minutes.

The minutes of the meeting on 13th October 2016 of the Blaengwrach Community Council were accepted as a true record, proposed by Cllr Edwards, seconded by Cllr Pavett .

553/16 Matters Arising

Cllrs discussed the appointment of an internal auditor as highlighted in the 2015/2016 audit report. All Cllrs agreed to appoint HR Harris & Sons. Action: DR to contact to arrange agreement and terms and conditions.

554/16 Planning

P2016/0966 – no objections

555/16 Crime and Disorder.

Cllr A Price highlighted that there have been a number of hoax calls made by someone claiming to be a delivery company to arrange the delivery of a parcel. Several houses had been broken into as a result of these calls in local areas.

Cllrs urged to encourage residents to report any incidents by ringing either 101 or 999.

556/16 Finance

Payments agreed

Zurich Insurance £114

St Cadoc’s Church (Rent for monthly meetings) £12

Atom Heating (new water heater for Welfare Hall) £305

RBI donation £50

Expenditure for Christmas activities £889

Payments Received

Hall Rental – £413

Budget discuss in line with cash flow forecast and Council assets. Budget approved for November.

The Chair’s allowance will be used towards the Christmas activities.

Annual Return to external auditors Year end 31st March 2016 – Following discussion on points raised, approved unanimously.

Cllrs approved a thank you gift for Santa.

557/16 2017/2018 Precept

Following analysis of the cash-flow forecast projections for 2017/2018 and assets of the Council, The Cllrs decided by a unanimous decision not to increase the precept for 2017/2018.

Hall rental fees and pay increases will be discussed in March meeting.

558/16 Correspondence

CISS – Information. Action DR to file

Digital by Choice – invitation to attend event on 30th January 2017 at Princess Royal Theatre, further information to follow closer to date – decision will be made when information is received.

Pen y Cymoedd Wind Farm Community Fund – information on micro fund. Blaengwrach has not been eligible in the past to apply for this funding. Action: DR to contact to check eligibility.

559/16 Committee Reports

No Committee reports

560/16 Matters Raised by Cllrs

There may be a vacancy for a gardener/handyman in 2017. Action: DR to itemise the possibility of the vacancy on the agenda for February’s meeting.

Delivery of Christmas tree and lights have been booked.

Dates of Council meetings set for 2017, to be published in notice board, meetings will be held second Thursday of each month at St Mary’s Church with the exception of August and December when meetings will not be held.

There is a vacancy on The Selar Community Benefits Fund panel for a Cllr to represent Blaengwrach Community Council. Following a ballot Cllr Adrianna Challenger was elected to represent the Council.

Cllrs discussed the possibility of a “one way traffic system” which would follow the same route as the public bus service in Cwmgwrach and also the possibility of parking restriction at the corner of Bryn Berllan and High Street. Action Cllr Edwards to discuss the issues with NPTCBC.

Cllrs agreed that any surplus selection boxes will be donated to St Cadoc’s Church for the food bank.

The refurbishment of the gent’s toilets at The Welfare Hall was discussed and Cllrs approved the quote from Atom Heating. Works to commence January 2017.

Cllrs discussed refurbishment of the ceilings at The Welfare Hall and new curtains and motorized mechanism for the stage at The Welfare Hall. Action: DR to obtain quotes.

561/16 Set Date & Time of next meeting

Next meeting: 6.30 p.m. on Thursday 12th January 2017 at St Mary’s Church.

 

 

Minutes of the Ordinary Meeting held on

Thursday 12th January 2017 at 6.30 p.m.

 

Present: A Price (Deputy Chair), M Aveyard, J Price, C Edwards, S Whitrow, P chards

Clerk: D Roberts

001/17 Apologies: G Harries, C Pavett (Chairperson),

002/17 Declaration of Interest.

Cllr Edwards re County Borough Council status.

003/17 Minutes.

The minutes of the Meeting on Thursday 12th January 2017 of the Blaengwrach Community Council were accepted as a true record, proposed by Cllr J Price, seconded by Cllr C Edwards.

004/17 Matters Arising

Internal auditors have been contacted awaiting response re letter of agreement.

Wind Farm funding – Cwmgwrach is eligible to apply for funding. Action: DR to contact and book appointment to discuss.

Traffic at Bryn Berllan Cottages/High Street junction. Cllr Edwards has spoken to Highways Department @ NPTCBC and is awaiting the results of meeting.

Gents toilets at The Welfare Hall. The refurbishment is currently being completed. Cllrs approval for purchase of new flooring pending costs.

New ceiling at Welfare Hall/Stage curtains and closing mechanism. Awaiting quotes

005/17 Planning

Appeal hearing for the “McDonalds” development will be held at The Quays on 8th February at 10am. Cllr Edwards will speak at the hearing as County Councillor. Action: DR to contact NPTCBC re Cllrs attending meeting.

006/17 Crime and Disorder.

PACT meeting on 18th January at St Mary’s Church.

007/16 Finance

Payments agreed £5205

Payments Received £816

Budget discuss in line with cash flow forecast. Budget approved for November.

Mandates for additional signature – Cllr Richards agreed to become additional signature of bank accounts. Action: Cllr Richards to complete form and return to Clerk.

008/17 Correspondence

Boiler maintenance contract has been cancelled – No longer required due to new boiler being fitted.

PRS – information re music license. Action: DR to respond.

Information of recruiting new Cllrs. Action DR to display in noticeboard.

Mrs Sedgemoor – thank you letter

 

009/17 Committee Reports

Cllr Edwards – Vale of Neath Practice, meeting to be held on Monday 16th January.

010/17 Matters Raised by Cllrs

There will be a vacancy for a gardener/handyman in 2017 due to the retirement of the current employee. Action: Item to be added to February meeting’s agenda.

The equipment for the Community Cinema will be fitted in January with the launch of the cinema club scheduled for February, date to be confirmed. There will be a regular monthly showing of films on Saturday mornings once a month.

The date for April’s Council meeting will now be on Thursday 20th April due to Easter services at St Mary’s Church.

Cllrs agreed to print new order of service for Remembrance Day Service. Action Cllr Edwards to obtain costs.

011/17 Set Date & Time of next meeting

Next meeting: 6.30 p.m. on Thursday 9th February 2017 at St Mary’s Church.

 

 

Minutes of the Ordinary Meeting held on

Thursday 9th February 2017 at 6.30 p.m.

 

Present: C Pavett (Chairperson), A Price (Deputy Chair), J Price, C Edwards, S Whitrow, P Richards

Clerk: D Roberts

012 /17 Apologies: G Harries, M Aveyard

013/17 Declaration of Interest.

Cllr Edwards – County Borough Council status

014/17 Minutes.

The minutes of the Meeting on 12th January 2017 of the Blaengwrach Community Council were accepted as a true record, proposed by Cllr Edwards, seconded by Cllr Whitrow.

015/17 Matters Arising

Blaengwrach is eligible for Pen y Cymoedd Wind Farm funding. Ction: Cllr Edwards to apply for funding to replace the stage curtains and mechanism at The Welfare Hall.

Traffic issues around Blaengwrach Primary School, Cllr Edwards has spoken NPTCBC and arranged for the “zigzags” on Heol Wenallt outside the school to be repainted. Awaiting traffic survey from NPTCBC re School Street.

Planning appeal for the hotel/restaurant/fuel station development to the rear of McDonalds. The appeal result will take 6 weeks to be published.

New mandates received form Cllr Richards re bank account signatures.

Costing of Order of Service – awaiting quote.

016/17 Planning

P2016/1102 – Discharge of planning permission P2013/0720

P2017/0112 – Park Garage PLC, development of new roadside services, to include sales building (use class A1), forecourt canopy, underground storage tank, car care facilities, coffee shop/restaurant with drive through facility (A1/A3) car parking, landscaping and associated works.

Cllrs expressed concerns regarding, pedestrian access to Cwmgwach, safety issues for children using the subway, traffic access from A465, increase in traffic within the village, pollution issues near domestic dwellings, impact on local businesses, too close to residential housing, no fry zone just over limit from local school.

017/17 Crime and Disorder.

Several issues have been raise by residents regarding the increase in police activity near the Heol y Graig residential facility. South Wales Police will monitor the activity.

018/16 Finance

Payments agreed –

Centregreat Ltd £ 720

Paint – £9

Postage stamps £64

Cleaning supplies £237

Wales Audit £268

Gardening supplies £18

Precept due end of April 2017

Payments Received – Hall rental £376

Budget discuss in line with cash flow forecast. Budget approved for February.

Three quotes received for replacing the ceiling, installation of LED lighting and decoration at The Welfare Hall. Cllrs to award contract to CGL Ltd, at a cost of £8301

Funding to be applied for new stage curtains and mechanism. Cllr Edwards agreed to complete application form.

020/17 Correspondence

Request for Jeremy Miles to hold a surgery at The Welfare Hall on Friday 17th March. Approved

Copy of Electoral register – Action DR to file

Neath CVS – Voluntary Voice – Action DR to file

021/17 Committee Reports

Cllr Edwards – Vale of Neath Practice

Cllr Edwards – Community Liaison Committee

 

022/17 Matters Raised by Cllrs

Blaengwrach Primary School – Cllr Pavett is now a LEA governor which results in a vacancy for a Community Councillor on the Board of Governors. Item to be added to May 2017 agenda.

023/17 Staff Vacancy

The current Gardener/park keeper has given informal verbal notice to retire on April 25th 2017. Cllrs agreed to advertise the post in both notice boards with a deadline for submission of applications being Friday 3dr March.

024/17 Cwmgwrach Moving Forward

A brief discussion was held regarding the rental of The Welfare Hall/Welfare Park by Cwmgwrach Moving Forward. Cllrs raised concerns regarding events in The Welfare Park going on until 11.00pm. Suggestions were discussed at a meeting with members of the group to discuss the terms and conditions of the use of The Welfare Hall and Park. Action: DR to contact committee and arrange a meeting for Thursday 16th March at The Welfare Hall.

023/17 Set Date & Time of next meeting

Next meeting: 6.30 p.m. on Thursday 9th March 2017 at St Mary’s Church.

 

 

 

Minutes of the Ordinary Meeting held on

Thursday 9th March 2017 at 6.30 p.m.

 

Present: C Pavett (Chairperson), A Price (Deputy Chair, J Price, C Edwards, C Harries, P Richards, S Whitrow

Clerk: D Roberts

024 /17 Apologies: M Aveyard, G Harries

025/17 Declaration of Interest.

Cllr Edwards due to County Borough Status

026/17 Minutes.

The minutes of the Meeting on 9th February 2017 of the Blaengwrach Community Council were accepted as a true record, proposed by Cllr Edwards, seconded by Cllr Whitrow .

027/17 Matters Arising

Application for funding for new stage curtains @ The Welfare Hall – ongoing, six week application decision process.

Traffic survey – ongoing awaiting results

Designated signatures on Bank accounts – postponed until May meeting.

028/17 Planning

No plan applications received

Result of appeal for Planning P2016/0966 will take six weeks.

029/17 Crime and Disorder.

No notifications

030/17 Finance

Payments agreed

Celtic Mowers £58

St Cadoc £12

Phil Barber Flooring £1524

Small Plant Machinery £585

Tesco £6

PRS £139

Timpsons£15

Amazon £19

Tankard £26

Payments Received

Hall Rental £216

Budget discuss in line with cash flow forecast. Budget approved for March.

031/17 Correspondence

Tesco Bags Funding – Discuss at May meeting

CVS emails – Clerk to filter emails and forward relevant information.

032/17 Committee Reports

Cllr Edwards – Community Council Liaison Committee

033/17 Matters Raised by Cllrs

There has been further damage to the front of the stage at The Welfare Hall by Celtic Archers. Action: DR to send letter with charges for repairs to any further damage.

Work on replacing the ceiling at The Welfare Hall and decoration has been completed, Extra hours approved for Caretaker for cleaning.

Cllr J Price raised concerns that the insulation had not be replaced to standard and will take photos as evidence of the workmanship.

034/17 Gardener Vacancy

Shortlist of 2 applicants.

Interviews to be held on Thursday 23rd March at 6.30pm and 7.15pm at The Welfare Hall.

Cllrs to meet prior to interview to discuss questions.

Action: DR to send letters to confirm interview.

035/17 Cwmgwrach Moving Forward

Cllrs discussed terms and conditions of contract of hire of The Welfare Hall for cinema showings.

Councillors agreed to Picnic in the Park and suggested closing the Welfare at 6.30pm and The Welfare Park at 7.30pm to be discussed at meeting.

Councillors to meet with Committee members on 21st March to discuss issues raised and confirm terms and conditions of rental.

034/17 Set Date & Time of next meeting

Next meeting: 6.30 p.m. on Thursday 20th April 2017 at St Mary’s Church.

 

 

Filed Under: Minutes

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