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ANNUAL GENERAL MEETING – 2018

Published: 14th May 2018

(DRAFT) MINUTES OF THE ANNUAL GENERAL MEETING HELD ON THURSDAY 8th May 2018, 6.30pm At ST. MARY`S CHURCH HALL, BLAENGWRACH:

PRESENT: Councillors – Amanda Doherty; Carolyn Edwards; Andrew Hippsley; Julia Hippsley; Menna Mortimore; Philippa Richards:

Employees: Clive Baker – Clerk to the Council:

AGM 01/18 – APOLOGIES FOR ABSENCE:                                                                                                                                      Councillors Chris Kelly; Bethan Rosser; Rhian Watts & Rhian Williams had sent their apologies.

AGM 02/18 – DECLARATIONS OF INTEREST:                                                                                                                              Councillor Carolyn Edwards declared her interest as a County Councillor of Neath Port Talbot County Borough Council;

AGM 03/18 – NOMINATION(S) FOR CHAIR OF THE COUNCIL:                                                                                             Councillor Carolyn Edwards was nominated & seconded. There were no other nominations. Therefore, Councillor Carolyn Edwards is elected as Chair for 2018-2019;

AGM 04/18 – NOMINATION(S) FOE DEPUTY/VICE CHAIR – Councillor Menna Mortimore was nominated & seconded. There were no other nominations & therefore, Councillor Menna Mortimore is elected as Deputy/Vice Chair for 2018-2019;

AGM 05/18 – COUNCILLORS TO SERVE ON INTERNAL COMMITTEES;                                                                              THE PARK PROJECT COMMITTEE: All Councillors (Carolyn Edwards, Menna Mortimore, Amanda Doherty, Andrew Hippsley, Julia Hippsley, Chris Kelly, Philippa Richards, Rhian Watts, Bethan Rosser, Rhian Williams);        CEMETERY COMMITTEE – It was decided NOT to appoint individual Councillors to this Committee & that all items would be discussed at the monthly meetings, when required;                                                                                                        EVENTS/CHRISTMAS COMMITTEE: It was decided NOT to appoint individual Councillors to this Committee & that all items would be discussed in the monthly meetings, when required;                                                                              HALL COMMITTEE: It was decided NOT to appoint individual Councillors to this Committee & that all items would be discussed in the monthly meetings, when required;                                                                                                                   HUMAN RESOURCES COMMITTEE: Councillor Amanda Doherty, Councillor Andrew Hippsley & Councillor Chris Kelly;

AGM 06/18 – COUNCILLORS TO SERVE ON EXTERNAL COMMITTEES:                                                                            ABERGERGWM SITE LIAISON/GRANT COMMITTEE: Councillor Philippa Richards;                                                      BLAENGWRACH PRIMARY SCHOOL BOARD OF GOVERNORS: Councillor Andrew Hippsley;                                      COUNTY BOROUGH TOWN & COMMUNITY COUNCIL LIAISON COMMITTEE: Councillor Carolyn Edwards & Councillor Philippa Richards;                                                                                                                                                              ONE VOICE WALES NEATH AREA COMMITTEE: Councillor Chris Kelly (with the Clerk, Clive Baker, as the Deputy Representative);                                                                                                                                                                                        SELAR COMMUNITY BENEFIT FUND PANEL: Councillor Amanda Doherty & Councillor Menna Mortimore;            VALE OF NEATH PRACTICE PATIENT PARTICIPATION GROUP: Councillor Julia Hippsley & Councillor Rhian Watts;

AGM 07/18 – ADOPTION OF THE COMMUNITY COUNCIL`S STANDING ORDERS:                                                       It was resolved to adopt the Standing Orders without amendment for 2018-2019;

AGM 08/18 – ADOPTION OF THE COMMUNITY COUNCIL`S FINANCIAL REGULATIONS:                                           It was resolved to adopt the Financial Regulations without amendment for 2018-2019;

AGM 09/18 – ADOPTION OF THE COMMUNITY COUNCIL`S SOCIAL MEDIA POLICY:                                                  It was resolved to adopt the Social Media Policy without amendment & NOT to set up a Council Facebook page;

AGM10/18 – OFFICERS & SIGNATORIES:                                                                                                                                       The Clerk, Clive Baker, was confirmed as the Council`s Responsible Officer & the Authorised Signatories were confirmed as Councillor Carolyn Edwards, Councillor Menna Mortimore, Councillor Philippa Richards & the Clerk, Clive Baker.

The Meeting Closed at 7pm. 

Filed Under: Minutes

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