(DRAFT) MINUTES OF THE ANNUAL GENERAL MEETING HELD ON THURSDAY 8th May 2018, 6.30pm At ST. MARY`S CHURCH HALL, BLAENGWRACH:
PRESENT: Councillors – Amanda Doherty; Carolyn Edwards; Andrew Hippsley; Julia Hippsley; Menna Mortimore; Philippa Richards:
Employees: Clive Baker – Clerk to the Council:
AGM 01/18 – APOLOGIES FOR ABSENCE: Councillors Chris Kelly; Bethan Rosser; Rhian Watts & Rhian Williams had sent their apologies.
AGM 02/18 – DECLARATIONS OF INTEREST: Councillor Carolyn Edwards declared her interest as a County Councillor of Neath Port Talbot County Borough Council;
AGM 03/18 – NOMINATION(S) FOR CHAIR OF THE COUNCIL: Councillor Carolyn Edwards was nominated & seconded. There were no other nominations. Therefore, Councillor Carolyn Edwards is elected as Chair for 2018-2019;
AGM 04/18 – NOMINATION(S) FOE DEPUTY/VICE CHAIR – Councillor Menna Mortimore was nominated & seconded. There were no other nominations & therefore, Councillor Menna Mortimore is elected as Deputy/Vice Chair for 2018-2019;
AGM 05/18 – COUNCILLORS TO SERVE ON INTERNAL COMMITTEES; THE PARK PROJECT COMMITTEE: All Councillors (Carolyn Edwards, Menna Mortimore, Amanda Doherty, Andrew Hippsley, Julia Hippsley, Chris Kelly, Philippa Richards, Rhian Watts, Bethan Rosser, Rhian Williams); CEMETERY COMMITTEE – It was decided NOT to appoint individual Councillors to this Committee & that all items would be discussed at the monthly meetings, when required; EVENTS/CHRISTMAS COMMITTEE: It was decided NOT to appoint individual Councillors to this Committee & that all items would be discussed in the monthly meetings, when required; HALL COMMITTEE: It was decided NOT to appoint individual Councillors to this Committee & that all items would be discussed in the monthly meetings, when required; HUMAN RESOURCES COMMITTEE: Councillor Amanda Doherty, Councillor Andrew Hippsley & Councillor Chris Kelly;
AGM 06/18 – COUNCILLORS TO SERVE ON EXTERNAL COMMITTEES: ABERGERGWM SITE LIAISON/GRANT COMMITTEE: Councillor Philippa Richards; BLAENGWRACH PRIMARY SCHOOL BOARD OF GOVERNORS: Councillor Andrew Hippsley; COUNTY BOROUGH TOWN & COMMUNITY COUNCIL LIAISON COMMITTEE: Councillor Carolyn Edwards & Councillor Philippa Richards; ONE VOICE WALES NEATH AREA COMMITTEE: Councillor Chris Kelly (with the Clerk, Clive Baker, as the Deputy Representative); SELAR COMMUNITY BENEFIT FUND PANEL: Councillor Amanda Doherty & Councillor Menna Mortimore; VALE OF NEATH PRACTICE PATIENT PARTICIPATION GROUP: Councillor Julia Hippsley & Councillor Rhian Watts;
AGM 07/18 – ADOPTION OF THE COMMUNITY COUNCIL`S STANDING ORDERS: It was resolved to adopt the Standing Orders without amendment for 2018-2019;
AGM 08/18 – ADOPTION OF THE COMMUNITY COUNCIL`S FINANCIAL REGULATIONS: It was resolved to adopt the Financial Regulations without amendment for 2018-2019;
AGM 09/18 – ADOPTION OF THE COMMUNITY COUNCIL`S SOCIAL MEDIA POLICY: It was resolved to adopt the Social Media Policy without amendment & NOT to set up a Council Facebook page;
AGM10/18 – OFFICERS & SIGNATORIES: The Clerk, Clive Baker, was confirmed as the Council`s Responsible Officer & the Authorised Signatories were confirmed as Councillor Carolyn Edwards, Councillor Menna Mortimore, Councillor Philippa Richards & the Clerk, Clive Baker.
The Meeting Closed at 7pm.
