Minutes of the Annual General Meeting of Blaengwrach Community Council held at 6.30pm in St. Mary`s Church Hall, Blaengwrach on Thursday 9th May 2019.
PRESENT – Councillors Philippa Richards; Bethan Parry; Andrew Hippsley; Julia Hippsley; Amanda Doherty; Menna Mortimore & Carolyn Edwards.
ALSO PRESENT – Clive Baker, Clerk to the Council.
AGM 01/19 – APOLOGIES FOR ABSENCE – Councillors Rhian Williams, Rhian Watts & Chris Kelly had sent their apologies;
AGM 02/19 – DECLARATIONS OF INTEREST – Councillor Carolyn Edwards declared her interest as a County Councillor with Neath Port Talbot County Borough Council;
AGM 03/19 – NOMINATION(S) FOR CHAIR OF THE COUNCIL – Councillor Carolyn Edwards was nominated & seconded. There were no other nominations. Therefore, Councillor Carolyn Edwards is elected as Chair for 2019-2020;
AGM 04/19 – NOMINATION(S) FOR DEPUTY/VICE CHAIR – Councillor Menna Mortimore was nominated & seconded. There were no other nominations. Therefore, Councillor Menna Mortimore is elected as Deputy/Vice Chair for 2019-2020;
AGM 05/19 – COUNCILLORS TO SERVE ON INTERNAL COMMITTEES – It was decided not to appoint members to the Hall Committee, Cemetery Committee, Park Project Committee (as the project has commenced) or Events/Christmas Committee as all items covered by these committees are usually discussed by the full Council at the monthly meetings. However, there is a need for a Human Resources Committee (all reports from this Committee will be heard in “Closed Session”) & this Committee will consist of Councillors Amanda Doherty; Chris Kelly & Andrew Hippsley;
AGM 06/19 – COUNCILLORS/REPRESENTATIVES TO SERVE ON EXTERNAL COMMITTEES – Aberpergwm Colliery Site Liaison/Grant Committee – Councillor Philippa Richards; Blaengwrach Primary School Board of Governors – Councillor Andrew Hippsley; County Borough Council Town & Community Council Liaison Committee – Councillors Philippa Richards & Carolyn Edwards; One Voice Wales Neath Area Committee – Councillor Chris Kelly (with the Clerk, Clive Baker, as the Deputy Representative); Selar (Blaengwrach) Community Benefit Fund Committee – Councillors Menna Mortimore & Amanda Doherty; Vale of Neath Practice Patient Participation Group – Councillors Julia Hippsley & Rhian Watts;
AGM 07/19 – ADOPTION OF THE COMMUNITY COUNCIL`S STANDING ORDERS – It was resolved to adopt the Council Standing Orders without amendment;
AGM 08/19 – ADOPTION OF THE COMMUNITY COUNCIL`S FINANCIAL REGULATIONS – It was resolved to adopt the Council Financial Regulations without amendment;
AGM 09/19 – ADOPTION OF THE COMMUNITY COUNCIL`S SOCIAL MEDIA POLICY – It was resolved to adopt the Social Media Policy without amendment & NOT set up a Council Facebook Page;
AGM 10/19 – OFFICERS & SIGNATORIES – The Clerk, Clive Baker, was confirmed as the Council Responsible Financial Officer & the Council Signatories were confirmed as Councillors Menna Mortimore, Carolyn Edwards, Philippa Richards & the Clerk, Mr Clive Baker;
AGM 11/19 – AGENDA ITEM – CHANGING THE DATE/DAY OF THE MONTHLY MEETINGS – It was decided to change the day/date of the monthly meetings from the second Thursday of each month to the THIRD Thursday of each month with effect from June 2019 (This is subject to the availability of the St. Mary Church Hall).
The meeting closed at 6.45pm