Draft minutes of the Annual General Meeting held on Thursday, 19th May 2022, starting at 6.30 p.m., in the Welfare Hall, Heol Y Felin, Cwmgwrach, Neath SA11 5TB.
PRESENT: Councillors: Jennifer Bulman; Amanda Doherty; Alan Edwards; Carolyn Edwards; Andrew Hippsley; David Jones; Peter Rudd & Rhian Williams.
Also Present: Clive Baker – Clerk to Blaengwrach Community Council;
There were no members of the public present;
AGM01/22-APOLOGIES FOR ABSENCE: Councillors Menna Mortimore & Rhian A Williams had sent their apologies;
AGM02/22-THE SIGNING OF THE DECLARATIONS OF OFFICE BY ALL COUNCILLORS:
Councillors Carolyn Edwards, Amanda Doherty and Menna Mortimore had signed their declarations on 10th May 2022; Councillor Rhian A Williams had signed her declaration on 18th May 2022; Councillors Jennifer Bulman, Alan Edwards, Andrew Hippsley, David Jones, Peter Rudd & Rhian Williams signed their declarations before the meeting commenced. All of the declarations were signed in the presence of and witnessed by the Clerk to the Council;
AGM03/22-DECLARATIONS OF INTEREST: There were NO declarations of interest made in respect of this meeting;
AGM04/22-NOMINATIONS FOR CHAIR OF THE COUNCIL: Councillor Carolyn Edwards was nominated and seconded. There were NO other nominations. Therefore, Councillor Carolyn Edwards is elected as Chairperson for 2022/2023;
AGM05/22-NOMINATIONS FOR DEPUTY/VICE CHAIR: Councillor Menna Mortimore was nominated, in her absence, and seconded. There were NO other nominations & therefore, Councillor Menna Mortimore is elected as Deputy/Vice Chair for 2022/2023;
AGM06/22-COUNCILLORS TO SERVE ON INTERNAL COMMITTEES: It was decided NOT to appoint individual Councillors to the Cemetery, Hall, Park or Events Committees at this time and all items relating to these areas will be discussed by full Council. NOTE: The Council decided that if necessary, the resetting up of these Committees could be revisited in an Extraordinary General Meeting later in the year;
The Human Resources Committee – Councillors Menna Mortimore, David Jones and Peter Rudd were elected as members of the Human Resources Committee;
AGM07/22-COUNCILLORS TO SERVE AS REPRESENTATIVES ON EXTERNAL COMMITTEES: Aberpergwm Colliery Site Liaison Committee – Councillor Amanda Doherty;
Blaengwrach Primary School Board of Governors – Councillor Andrew Hippsley;
County Borough/Town & Community Council Liaison Committee – Councillor Carolyn Edwards;
One Voice Wales Neath Area Committee – Councillor Carolyn Edwards (with Councillor Rhian A Williams as the deputy representative);
Selar Community Benefit Fund (two (2) representatives) – Councillor Amanda Doherty & Councillor Menna Mortimore;
Trustees of the Council`s Open Space Charity (two (2) Trustees Required)- Councillor Jennifer Bulman & Councillor Amanda Doherty;
Upper Neath Valley Project Development Cluster Committee – Councillor Amanda Doherty;
Vale of Neath Practice Patients Participation Group (two (2) representatives) – Councillor Peter Rudd & Councillor Rhian Williams;
AGM08/22-ADOPTION OF THE COMMUNITY COUNCIL`S STANDING ORDERS: It was resolved to adopt the Council`s Standing Orders without amendment for 2022-2023;
AGM09/22-ADOPTION OF THE COMMUNITY COUNCIL`S FINANCIAL REGULATIONS: It was resolved to adopt the Council`s Financial Regulations as they presently stand for 2022-2023;
The following were appointed as the Officers and Signatories of the Council for 2022-2023 – The Clerk, Clive Baker, was confirmed as the Council`s Responsible Financial Officer;
It was agreed that Councillor Carolyn Edwards, Councillor Menna Mortimore and the Clerk/RFO, Clive Baker will be the Council`s Bank Signatories and that Councillor Menna Mortimore & the Clerk, Clive Baker continue to be authorised to have internet banking access to the Council`s Bank Accounts;
AGM10/22-ADOPTION OF THE COMMUNITY COUNCIL`S SOCIAL MEDIA POLICY – It was resolved to adopt the Council`s Social Media Policy without amendment for 2022-2023;
AGM11/22-DATE, DAY OF THE June 2022 to May 2023 MEETINGS OF THE FULL COUNCIL: were set as follows:
June 2022 – Thursday, 16th June 2022, Commencing at 6.30 p.m. in the Welfare Hall, Heol Y Felin, Cwmgwrach;
July 2022 – Thursday, 21st July 2022, Commencing 6.30 p.m. in the Welfare Hall, Heol Y Felin, Cwmgwrach;
August 2022 – Thursday, 18th August 2022, Commencing at 6.30 p.m. in the Welfare Hall, Heol Y Felin, Cwmgwrach;
September 2022 – Thursday, 15th September 2022, commencing at 6.30 p.m. in the Welfare Hall, Heol Y Felin, Cwmgwrach;
October 2022 – Thursday, 20th October 2022, Commencing at 6.30 p.m. in the Welfare Hall, Heol Y Felin, Cwmgwrach;
November 2022 – Thursday, 17th November 2022, Commencing at 6.30 p.m. in the Welfare Hall, Heol Y Felin, Cwmgwrach;
December 2022 – Thursday, 15th December 2022, Commencing at 6.30 p.m. in the Welfare Hall, Heol Y Felin, Cwmgwrach;
January 2023 – Thursday, 19th January 2023, Commencing at 6.30 p.m. in the Welfare Hall, Heol Y Felin, Cwmgwrach;
February 2023 – Thursday, 16th February 2023, Commencing at 6.30 p.m. in the Welfare Hall, Heol Y Felin, Cwmgwrach;
March 2023 – Thursday, 16th March 2023, Commencing at 6.30 p.m. in the Welfare Hall, Heol Y Felin, Cwmgwrach;
April 2023 – Thursday, 20th April 2023, commencing at 6.30 p.m. in the Welfare Hall, Heol Y Felin, Cwmgwrach;
May 2023 – Annual General Meeting & May 2023 Meeting – Thursday, 18th May 2023, Commencing at 6.30 p.m. in the Welfare Hall, Heol Y Felin, Cwmgwrach.
NOTE: SHOULD THE DATES, TIMES or VENUES OF THE ABOVE MEETINGS NEED TO BE CHANGED FOR ANY REASON, THE NOTICE OF THESE CHANGES WILL BE PUBLISHED IN THE MINUTES OF THE MEETING AT WHICH ANY CHANGES ARE AGREED.
The Annual General Meeting closed at 7.29 p.m.