This was a Hybrid Meeting held at the Welfare Hall, Heol y Felin, Cwmgwrach and via Zoom at 6.00 pm.
Present: Cllr Peter Rudd (Chair) Cllr Jennifer Bulman and Cllr Menna Mortimore
Council Employees Present: Clerk Linda Evans, RFO Clive Baker
Members of the Public Present: There were no members of the public present.
Cllr PR was nominated and seconded as Chair for this meeting.
The meeting is held as a multi-hybrid meeting in accordance with The Local Government and Elections (Wales) Act 2021
74/23 Apologies for Absence: There were no apologies – all F and A Council Members were present.
75/23 Declarations of Interest: There were no declarations of interest.
76/23 To Receive the Public Observations on Matters Arising Items and Agenda Items at this Meeting: There were no public observations raised.
78/23 To Receive the Minutes from the Previous Meeting: RESOLVED that the of the meeting held on Thursday 20th July 2023 be confirmed as a correct record thereof.
79/23 Agenda Items:
a)Quarterly Budget – RFO has used a new format for the Quarterly Budget, the new format was explained to the Committee, all agreed it made easier reading. RFO went through the report with reasons for overspend and under income. RFO detailed the year-to-date figures. RESOLVED the Cllr’s voted to accept the figures and take to full Council for approval. RFO reported that there are 2 Hall Hire users with outstanding invoices from August. It was RESOLVED that the RFO/Clerk should write to the “users” with a final reminder and request urgent payment.
b)Weekly Authorising of Payments – Authorising of payments will need to take place weekly, latest day being Wednesday due to wages being paid on a Thursday. RESOLVED Cllr MM will complete the authorising, but will firstly need to have access to online banking. Clerk to action the request.
Considering the resignation of the RFO, Cllr PR thanked CB for his diligence and the smooth handing over of the RFO role. All Cllr’s expressed their gratitude for the dedication given by CB as Clerk and RFO.
80/23 Set Date, Time, Venue and Proposed Agenda Items for the Next Meeting – Thursday 18th January 2024 at 6.00 pm at the Welfare Hall and via Zoom. There were no proposed agenda items.
81/23 “Closed Session” (including Personnel Issues) – There were no items to discuss in Closed Session.